Basic Job of a HR Manager in an Organization

Basic Job of a HR Manager in an Organization

 Designation : HR Manager
 Department : Human Resources
 Core Responsibilities : HR related
 Reporting To   :

RESPONSIBILITIES:


Recruitment

 Collecting the requirements from each department regarding their HR requirement and updating them with the manpower status report at regular scheduled intervals.
 Screening and short-listing resumes and forwarding the same to the concerned department/departments followed by scheduling interviews for the prospective candidates as per the convenience of the Management.
 Once the selection process is over, segregating the resumes and filing them in the respective folders if they are under hold or not considered.

Offer Letter

 Preparation of Offer Letters depending on the CTC agreed to by the management and the prospective employee.
 The Offer Letter to be given to the selected candidate and a mail sent to the ED (Executive Directors) for his reference.
 Once the candidate confirms his joining, an Appointment Letter shall be issued which is duly signed by the HR Department. A copy is sent to the ED (Executive Directors) for his reference.

Orientation for New Employees

 The newly-joined employee shall be given orientation training regarding the company and the departments, and the employee will be accompanied by an HR Team member for a formal introduction to all the departments.

Salary Statements

 Collecting the Attendance Sheets
 Preparing a consolidation of working hours
 Collecting applicable deductions of employees from the Accounts Department
 Collecting mobile deductions from the Accounts Department
 Preparing Salary Statements
 Submit the Salary Statements to the Accounts Department for payment in cash or through bank.

ID Cards/Bank Application/Visiting Cards

 Collecting three photographs from the newly-joined employee; one for the ID card/ Two for Bank Application/Two photo for his/her personal file.
 After getting the ID card, the bank application with a copy of ID card will be submitted to the Accounts Department for opening Bank Accounts.

Monitoring Attendance

 Attendance of the employees will be taken from the Access Machine and monitored on a twice-a-week basis. Late arrivals monitoring and inform the ED (Executive Directors) for follow-up action to be taken in some cases, if any.
 Overtime monitoring and taking necessary approval from the department head.
 Monitoring the Staff Movement register

Security

 Monitoring the Security Guards
 Maintaining the attendance and issues dealing with the security outsourcing company.
 Maintaining visitors’ access cards at Security.

Manpower Update

 Maintain and update the manpower requirement of the Customer Service Agents team and other related departments and send the necessary update schedules on a weekly basis to the concerned heads.

Pantry /Housekeeping Materials Control

 Maintain and monitor coffee/tea refreshments and ordering the requirements of pantry and housekeeping material as and when required.
 Addressing and attending to complaints regarding office equipments including A/C maintenance etc.


Asset Logging

 Maintain & monitor the resources and assets and of the company and logging the same as well as maintaining a register.
 Issuing the resources/assets when a new employee joins the company
 Recovering the resources/assets when employees are leaving the company


Scheduling Office Boys

Preparing the office boys’ schedule and sort out the problems in Housekeeping
 Monitoring the daily schedule for office boys



Employees Database

 Prepare individual database for the employees
 Prepare individual files for all the employees at Sholapur/Pune locations
 Update all individual files as and when required
 Coding the employees as per their entity and department-wise.

Filing System

 Individual filing index for all the departments
 Maintenance of files for all the external correspondence
 Maintenance of files for all inter-office memorandums

Internal Memoranda

 Preparing and maintaining internal memoranda as and when required by the Management.

Correspondence

 Internal correspondence between the Head Office (Sholapur) / Pune Office
 Coordinating with outsourcing companies for security and housekeeping
 Coordinating with manpower consultants
 Issuing Experience Certificates and Relieving Letters

Appraisals 

 Preparing Performance Appraisal reports for probationary employees
 Preparing and collecting self-appraisal forms and updating the Management through department heads.
 Filing the appraisal forms in respective files for annual increments.

Increments

 Preparing annual increment updates and review increment updates as per the Management’s requirement

Incentives

 Calculating incentives for eligible departments as per the Management decision and updating the Management in this regard on a quarterly basis.

List of Holidays

 Preparing the List of Holidays applicable during the year
 Sending inter-office memoranda during holidays after confirmation from the Management.

Leaves & Permission Monitoring

 Monitoring the leaves receiving through e-mail or in writing and routing them to the concerned Department Head.
 Maintaining a register for the leaves received through phone intimation
 Monitoring & maintaining the Leaves & Permissions Register

Roles & Responsibilities

 Collecting and Preparing the roles and responsibilities of the employees and updating the management and make necessary amendments as and when required

Internal Transfer

 Monitoring Internal Transfer of the Customer Service Agent from one process to another process and within the office (Sholapur) as well as to the Pune Office.

Creation of E-mail IDs

 Coordinate with the System Administrator for creation/deletion of intranet Email IDs of employees.

Stationery Control

 Collecting the stationery requirement of the employees
 Order the stationery as per the requirement
 Maintaining the Stationery Register and update accordingly
 Keep track of stationery movement

Employee Grievances

 Addressing and attending to the employee grievances towards effective resolution within a stipulated time as well as discuss with the Management for intervention if necessary.